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CyberTech

Fast conference and forum check-in with information security control

Kiosk Check-in System

The Kiosk Check-in System supports check-in at conferences and forums, guest registration, information security control and statistics on people entering and leaving rooms.

Smart Kiosks & Public ServicesKioskEvent organizersGovernment agenciesBusinessesDelegates and guests
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Hệ thống Kiosk Check-in

Overview

Already deployed at delegate conferences, including the check-in solution for delegates and guests at the Autumn Economic Forum 2026 (AEF 2026) in Ho Chi Minh City, where CyberTech is the principal technology partner.

Instead of long queues at a reception desk, delegates and guests check in on a row of kiosks in the lobby. At the same time the organizers see who is admitted, which room they enter and how many people are in each room.

Key features

  • Fast check-in at the kiosk

    Delegates and guests check in on their own at the kiosk, reducing queues at the reception desk.

  • Guest registration

    Manages guest lists and registration for conferences and forums.

  • Information security control

    Verifies guests against the approved list, controls access and protects attendee information.

  • Room entry statistics

    Counts people entering and leaving each room to support event operations.

How it works

How it is used

Each step, from start to finish.

  1. Build the guest list

    Organizers enter and approve the list of delegates and guests.

    Step 1

  2. Check in at the kiosk

    Guests arrive in the lobby and check in on a kiosk instead of queuing at a desk.

    Step 2

  3. Check against the list

    The system verifies the guest against the approved list.

    Step 3

  4. Enter and count

    Entries and exits for each room are recorded for the organizers to manage.

    Step 4

Who it is for

Who it serves

Deploying organizations, end users and operating teams all benefit from one system.

  • Deploying organizations

    Organizers of conferences, forums and events; government agencies holding delegate conferences; companies and organizations that need guest control.

  • End users

    Delegates and guests attending the event.

  • Reception and security teams

    Reception and security staff who need to know who has entered and how many people are in each room.

Value delivered

Performance and benefits

Benefits grouped by the people who use the system.

  • For delegates and guests

    No long queue at a reception desk. Quicker check-in and earlier entry. A modern experience from the door.

  • For organizers

    Fewer staff needed at the desk. Guests outside the list are controlled. See headcount in each room in real time to run the event.

  • For the host organization

    Complete attendance data after the event for evaluation and reporting. A professional image for high-profile events.

Deployed in practice

The system has been deployed at delegate conferences and is the check-in solution for delegates and guests at the Autumn Economic Forum 2026 (AEF 2026).

In pictures

Hệ thống Kiosk Check-in

Ready to run

Deployment and integration

Flexible to the organization’s infrastructure and existing systems.

  • Kiosks on site

    A row of kiosks in the lobby, sized to the scale and guest flow of the event.

  • Cloud

    Quick deployment on cloud for short events.

  • On-premise

    Runs on the organization’s internal network when the conference requires high security.

  • API integration

    Connects to the organizers’ guest list and existing registration systems.

Book a demo

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